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Example of an Advice Centre Constitution
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Example of an Advice Centre Constitution

CONSTITUTION OF THE KAROO RURAL ADVICE SERVICE
  1. The name of the advice centre is the Karoo Rural Advice Service (KRAS).
  1. AIMS AND OBJECTIVES
    The aims and objectives of the Karoo Rural Advice Service are to:
  • Serve the needs of all people living in the Colesberg area by running an efficient and effective advice centre
  • Work with other organisations and people in addressing the problems of residents
  • Work with other advice centres who share similar aims and objectives
  • Negotiate with the town council, to improve living conditions and public facilities
  1. STRUCTURES AND DECISION-MAKING
  • The Annual General Meeting (AGM) will be held once a year.
  • General Meetings will be held at least once every 3 months. The powers of the General Meeting will be to propose and implement projects and campaigns, to discuss and approve the appointment of staff, and to debate and decide on all issues raised by the Management Committee.
  • Management Committee meetings will be held at least once every 2 weeks.

At least half of the Management Committee members must be present.

The Management Committee is made up of a Chairperson, Vice-chair, Secretary, Treasurer and 3 other members. Office bearers will be elected at the AGM. If there are vacancies between AGMs, elections will take place at General Meetings.

The powers and duties of the Management Committee are as follows:

  • To look after the finances of the KRAS
  • To have the finances properly audited for approval at the AGM
  • To take responsibility for the general office administration of KRAS
  • To plan the activities of the KRAS in accordance with its aims and objectives

STAFF

Advice employees in KRAS are accountable to the Management Committee for their activities. Employees must submit monthly reports to the Management Committee.

DISCIPLINE

The Management Committee has the right to investigate the actions or attitude of any staff member who acts against the aims and objectives of the organisation.

FINANCES

The Treasurer is responsible for all accounting and money matters of KRAS. The Treasurer must produce quarterly financial statements to the Management Committee. An audited financial statement must be presented at every AGM.

AMENDMENTS

The constitution can be changed by a two-thirds majority of a General Meeting.

DISSOLUTION

Only the General Meeting can dissolve the advice centre.