These reports are usually given verbally in a meeting. Here is a useful outline to make sure you come across clearly:

1. Issue – Explain what issue is covered by the report.
2. Facts – Give people the basic facts about the issue or any events that have taken place.
3. Options – Often you report on something where the meeting must make a decision. Try to outline the main options open to people.
4. Proposal – Say which option you think is the best one, or propose a clear way forward. The meeting may disagree, but the proposal provides a good starting point for discussion.